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Reporting reminders

1095-C reporting for Applicable Large Employers (ALE)

The 1095-C reports on the offering of coverage and if coverage is affordable. Because the Trust does not have this employer information, it is the ALEs responsibility to complete Section I and II of this form, as well as report to the IRS under Form 1094-C.

The Trust is working with Northwest Administrators to provide data that may help you complete 1095-C, which will include an Excel file listing each individual that we have received premiums for, last four digits of their SSN, the months that premiums have been received, and the contribution type – employer or COBRA.

This file is available in early December, and a letter will be sent with instructions on how to access these files. The December file is not the final file, intended for your review only, as the actual reporting period is January 1 – December 31, 2017. A data file for the full year will be available in January.

1095-B reporting

The Affordable Care Act requires that the Trust provide covered employees with a 1095-B form, identifying the months that the employee/dependents had health coverage. Trust insured employees will be mailed this form by the March 2, 2018 deadline.

W-2 reporting premiums

For employers who have over 250 employees – your Online Billing system includes a report that calculates medical and EAP premiums for reporting purposes. You will see a $0 dollar amount under the EAP section as your 1-3 EAP benefits are at no cost to you. If you purchase a buy-up, or purchase the EAP for any employees who do not have any other Trust-sponsored coverage, you will see the additional amount included in the EAP and/or EAP Buy-up column.

LEOFF 1 retirees are excluded from the report and the premium calculation for medical is the full premium without any WellCity discount.