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Employee Benefit Trust

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Open enrollment and SBC distribution

An open enrollment requirement is that the employer must distribute the annual Summary of Benefits and Coverage (SBC) for medical coverage on or before your first day of open enrollment. SBC’s can be distributed manually or electronically, and will be available by carrier in the Benefits section of our website on November 1.

Open enrollment changes are effective 1/1/2017. When you “collect open enrollment forms” is up to you, but when the forms are received by the Trust will impact your workflow and your invoice.

Forms received by... On your January invoice?
December 1 Yes
December 12 Maybe
December 15 or later No

To ensure carriers receive correct information, make adjustments to your January invoice for any changes not reflected on that bill.

Work backwards to set your dates. For example:

To get forms to AWC by December 1 (or whichever date you choose), you need to receive them from employees no later than (put your due date here). Once established, you can communicate this forms deadline to your employees.

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