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Employee Benefit Trust

Non-city membership

In 2004, the AWC Trust Board of Trustees adopted a non-city entity policy, which is effective January 1, 2005. The Board of Trustees has the authority to change these criteria at any time.

Non-city entity entrance criteria

The Non-City Entity Entrance Criteria consists of the 3 sections listed below. The criteria listed in each section must be met in order for the non-city to be considered for entrance to the Employee Benefit Trust insurance programs.

Application criteria

  • A current city member of the AWC must sponsor the non-city entity.
  • The council of the sponsoring member must adopt a resolution within 6 months prior to the non-city entity’s application date that requests membership into the AWC Employee Benefit Trust. Click here to view a sample city resolution.
  • The non-city entity must have an Interlocal Agreement with a Trust member city or cities, or AWC member city or cities to provide services that are traditionally provided by a city or town.
  • The non-city entity must provide information to demonstrate that it provides predominantly city services. Such information can include, but is not limited to a map of its service area.
  • The non-city entity must submit an application for membership in the Trust at a minimum of one month prior to any regular Board of Trustees meeting for consideration by the Board.
  • The Board of Trustees may, at any time, impose a moratorium on the submission of non-city applicants.
  • The non-city entity must complete and submit an AWC Trust Non-City Entity Application Form.
  • The non-city entity must not have access to insurance available through a professional service or other organization (i.e. Counties, Fire Commissioners, etc.) for which the non-city entity is affiliated, a member of, or eligible for membership due to the non-city entitty's status or service it provides.
  • If the above criteria have been met, the non-city entity's application will be reviewed by the Board of Trustees for either acceptance or rejection.

Additional review criteria

The Board of Trustees may also consider the following when reviewing applications:

  • Does the ability of the non-city entity to enroll on Trust insurance programs aid a member city or cities in fostering community partnerships, coalitions and collaborations?
  • What is the current percentage of enrollment of non-city entity members in the Trust?

If approved for membership, additional criteria must be met.

Additional criteria for non-city entities

Once approved, the non-city entity must abide by the following criteria:

In order to satisfy these requirements, the AWC recommends the entity participate in the many free health promotion programs, services, and financial assistance provided by the AWC Trust.

  • If approved for entrance and enrolled with the Trust, the non-city entity must remain a member of the Trust for a minimum of 3 years.
  • Entities with 250 or more employees: Written notification of group or entity coverage termination must be sent to the AWC Trust office 1 year prior to termination date. Effective date of termination is December 31 only, therefore notice must be provided to the Trust by the January 1 prior to the December 31 termination date. Entities with under 250 employees: Written notification of group or entity coverage termination must be sent to the AWC Trust office 6 months prior to termination date. Effective date of termination is December 31 only, therefore notice must be provided to the Trust by the July 1 prior to the December 31 termination date.
  • Non-city entities are not eligible to serve on the Employee Benefits Advisory Committee.
  • Board of Trustees may terminate a participating employers participation in the Trust for cause; when required by law; for failure to pay premiums; or at its discretion with 60 days written notice.
  • Non-city entities will have access to retiree medical and dental plans at the time of enrollment with the Trust (for eligible employees/retirees). Click here to view full participation criteria and rates for Trust retiree plans.
  • Non-city entity entities must sign a participation agreement which includes all of the agreed to criteria.
  • For medical, Delta Dental and/or vision, submit a completed resolution approving the AWC Trust Health Care Program’s Interlocal Agreement.

Financial impacts

Upon Board approval of membership, the non-city entity will be charged an AWC Associate member fee ($300 – less than 16 employees/$500 – 16 or more employees) and .65% of its annual premium to the Trust. Fees will be prorated for a mid-year enrollment. Rates are subject to review and/or change by the Board of Trustees at any time.

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